Annual Re-registration

Each spring, all undergraduate student groups, recognized through Student Union and/or Campus Life are required to complete the Annual Re‑Registration Process to remain in good standing with the university. This process ensures that every organization maintains accurate records, transitions leadership effectively, and continues to align with the university’s mission, policies, and expectations for a healthy and vibrant campus community.

Student groups that do not complete all required steps by the deadline will be de-registered and will not remain active for the 2026 – 2027 academic year. Those groups will lose access to Student Union funding, space reservations, storage, and other university resources.

Before you begin

Before starting the re‑registration process, please ensure the items below are in place now, between March 5th and April 2nd (before re-registration opens). Completing these steps beforehand will prevent delays and ensure your submission is processed smoothly.

• 1. Confirm Your WUGO Admin Permissions – this is the most asked question:
  • “Why can’t I re-register my student group, I am an officer in WUGO?”
  • In order to re-register your student group, you must have WUGO admin rights.
  • Officers are not automatically given admin rights, the outgoing officers must manually assign WUGO admin rights to the incoming / new officers.
  • Learn more on the Resources: Finances, WUGO, and Event Planning page on how you assign WUGO admin rights to your officers.
    
    
• 2. Verify Your Group Meets All Re‑Registration Qualifications – your student group must meet the following baseline qualifications for approval:
  
  • At least 10 members must be listed on WUGO.
  • Your group must have at least one President and one Treasurer listed as officers in WUGO.
  • Your organization must have held at least one program, event, or activity that was registered and approved in WUGO during the current academic year.
  • Your group must have an updated constitution that satisfies all minimum requirements outlined on the Student Group Resource Hub: Constitution page.
    
    
• 3. Gather Required Information – you will need the following to complete re‑registration efficiently:
  
  • Updated officer names, WUSTL emails, and positions
  • Advisor contact information and confirmation of continued support
  • Your updated constitution (PDF or Word format)
  • General membership count
  • Any changes to your mission, structure, or operations
  • Information about high‑risk activities, if applicable
  • Membership selectivity and processes

How and when to re-register your student group or chapter

To avoid de-activation for the 2026–2027 academic year, student groups must complete all required re‑registration steps and meet the listed minimum qualifications. Please review the checklist carefully before beginning.

Groups that fail to re‑register during the designated time frame or do not meet the requirements will be de‑registered for the 2026–2027 academic year.

Note: All re-registration forms must be submitted no later than 11:59 PM on Sunday, April 26, 2026. Please do not wait until the final day to submit your re-registration.

Minimum qualifications to qualify for re-registration

Re-registration process

On Friday, April 3rd – all undergraduate student groups will be changed from “Active” to “In Transition” as a status in WUGO.

A designated officer (usually incoming President or Vice President) who currently has WUGO admin rights, must complete the online re‑registration form in its entirety. You will be asked to:

• Provide updated officer roster and contact information
• Upload your current constitution/bylaws
• Confirm your advisor for the upcoming year
• Report your approximate membership numbers
• Share your group’s mission, purpose, and core activities
• Disclose any changes in structure, name, or scope of work

Note: Constitutions must meet university standards for membership, officer eligibility, nondiscrimination, and leadership transitions.

Between April 3 – April 26, 2026

Note: All re-registration forms must be submitted no later than 11:59 PM on Sunday, April 26, 2026. Please do not wait until the final day to submit your re-registration.

What happens after you submit

Your re‑registration materials will be reviewed by the Campus Life – Student Involvement team for completion and accuracy. You will receive one of the following outcomes:

• Approved – your student groups’ status will change from “In Transition” to “Active” in WUGO.
• Declined – you will receive an email and/or notification from WUGO (Modern Campus) stating what information is required in order to approve your re-registration.

Note: It is in your group’s best interest to take the time to complete the re‑registration thoroughly and provide clear, detailed information. Incomplete or vague submissions are more likely to be delayed or declined.

Common mistakes to avoid

To ensure your re‑registration is approved on the first review, avoid these frequent issues that often lead to delays or declined submissions:

• Waiting until the last minute to prepare required materials
• Not verifying that current officers are assigned as WUGO admins
• Submitting outdated officer information
• Providing a roster that is incomplete or not updated in WUGO
• Missing required advisor information
• Uploading a constitution that is older than two years or does not meet the required standards outlined on the Student Group Resource Hub
• Not having a fully updated constitution ready before starting the form
• Not addressing or resolving prior‑year concerns
• Changing the group’s name, mission, or structure without prior approval
• Missing the deadline to submit your re-registration form

What happens if we forget to re-register our student group?

If your group does not submit the re‑registration form by 11:59 PM on April 26, the student group will automatically be de-registered for the 2026–2027 academic year.

De-registered groups lose access to Student Union funding, WUGO visibility, space reservations, storage, and the ability to host events or recruit members.

To regain active status, the group would need to complete the Starting a New Student Group process, which does not guarantee that the student group would be re-recognized.

Re‑Registration Status Report (Updated Weekly)

Use the link below to access the most up‑to‑date Re‑Registration Status Report, where you can verify whether your student group currently qualifies for re‑registration and whether your re‑registration form has been submitted and received.

This report is updated every Friday from March 6 through May 1, ensuring you always have the latest information as you track your group’s progress.

If your group does not appear as eligible or marked as submitted, please review the qualifications and complete any missing steps as soon as possible.

Note: All re-registration forms must be submitted no later than 11:59 PM on Sunday, April 26, 2026. Please do not wait until the final day to submit your re-registration.