Getting involved is easier than ever using the Washington University Group Organizer (WUGO) to find events/programs of interest to you!
WUGO is WashU’s online hub for student involvement and offers a year-round virtual student activities fair where students can explore and connect with the over 400 student groups on campus. Students can also check out what events are happening on campus, find leadership opportunities and volunteer experiences, as well as discover many other ways to get involved. The mobile version makes it even easier to get connected instantly.
Benefits of using WUGO for student groups
| Submit program, event or activity requests for review and approval All groups will submit their intended programs, events or activities via WUGO for review and approval no later than 14 days prior | |
| Keep all group information in one place This information can include your constitution, rosters, listserv, documents, photos, election results, event calendar, and much more. | |
| Help ease the transition to new leadership Because everything is in one place (including event history), executive members can pass information along easily No need to pass on a login and password because everything is tied to the group and students login using their WUSTL key | |
| Recruit new members Students (particularly first year students) will be visiting WUGO regularly to maintain their involvement record and look for ways to get involved on campus Make sure students can find out about your group, by getting it listed in the organization directory |
What student groups can do with a group page in WUGO
Register events
| Submit your program, event or activity requests via WUGO for review and approval All groups will submit their intended programs, events or activities via WUGO for review and approval no later than 14 days prior | |
| Once a program, event or activity has been submitted, it will automatically be routed to staff to review and approve | |
| Registering your event is the first step in hosting a virtual or in person event/meeting | |
| Manage the group roster: Keep an accurate roster for members and group leaders/executive members, invite new members to join, and easily remove graduated members or those no longer involved | |
| Set WUGO management permissions based on positions held in the group |
Manage a group roster
| Manage your student group roster by inviting students to join, updating your current officers or removing a member from the student group | |
| Send messages easily to all members, all exec members, or just members holding specific positions | |
| As members join or leave the group, the roster is automatically updated |
Track attendance at events
| Student groups may check out student ID swipers from SU to manually swipe student IDs | |
| Attendees and hosts will both need to have the app downloaded and sign in with their WUSTL key | |
| Attendees will need to show their digital ID | |
| Hosts will need to select “Collect Attendance” from the menu | |
| Review the list of attendees at your hosted program or event |
Plan and advertise events
| Use event registration to connect with various departments on campus to make sure you have a well-planned and safe event | |
| Advertise campus wide events on the digital flyer board on the WUGO home page or events for your group on the group event calendar | |
Additional WUGO resources
| Store and share documents and photos. Make photos and documents easily accessible to your members. For each document or photo, you can decide if it is viewable by executive members, all members, all campus, or the general public | |
| Upload required documents such as your constitution or bylaws | |
| Create or access organization-specific or campus wide forms |
All student group activities must be registered on WUGO
- No later than 14 days prior to event/program date
- Inclusive of, but not limited to, meetings, practices, rehearsals, socials, panel discussions and fundraisers!